Introduction

In accordance with the General Data Protection Regulation and related UK data protection legislation, we are committed to protecting the confidentiality and security of the information that you give us.  This Privacy Notice is designed to help you understand how we collect and use your information in order for us to operate as a Manufacturer, Supplier and Employer.

 

We may collect information from you about other people, for example, your employees and for delivery purposes Your customers.  If you give us information about another person, regulations state you should:

 

        1. inform the individual who we are, and how we use personal information; and

        2. have permission from the individual to give that personal information to us, and for us to use it.

 

If you have any questions or queries about this notice please contact us.

 

Who we are

Polytank Group Limited (also referred to in this Notice as “we", "us", or "our") means Polytank Group Limited and its Subsidiary Companies.  We are Rotational moulders supply the building merchants trade and Contract customers.

 

How to contact us:

For any questions or concerns relating to this Privacy Notice or our data protection practices, or to make a subject access or any other request regarding the information we hold, please contact us at:

 

Polytank Group Limited, Naze Lane East, Freckelton, Preston PR4 1UN

Tel: 01772 632850

email:  sm@polytank.co.uk

Website:  www.polytank.co.uk

 

Why we need and how we use your personal information

We only collect, use and store your information where we have lawful grounds and legitimate business reasons to do so.

 

We collect, use and store your personal information in order to fulfil requests for quotes, products and services as part business.  It may also be used to verify your identity, to administer payments and to enable us to carry out anti-money laundering and other financial crime checks where required.  Your information may also be used to arrange credit.

 

The use of your data is essential for us to check your identity, to enable you to enter into a contract for the goods and services we provide.  We may also use it to keep our records up to date, to notify you about changes to our services and to help us in developing new products and services.

 

We may monitor calls, emails, text messages and other communications with you.  When you contact us we may keep a record of that correspondence and any information provided to us during that or any subsequent communication.

 

Marketing

We would like to keep you updated about our relevant products and services by email, text (short messaging service) and/or telephone.  If we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes we will only do so with your consent.  Your consent will be obtained specifically at the appropriate time.  If you have already consented, and wish us to stop using your information for this purpose, or any other purpose then please contact us.

 

Nature of personal information

Personal data is any information that may identify a living individual.

We collect personal information such as name, contact details, financial details, employment details and other personal details depending on the nature of the services we offer.

 

We may collect, use and store sensitive personal information such as criminal convictions and medical conditions as necessary in relation to our duties as an employer, this information may be shared with insurers, Government departments and our third-party service providers.  Where necessary, we shall obtain your consent to the processing of such information.

 

Sharing information

We will only supply your personal information to other parties where such a transfer is a necessary part of the activities that we undertake, where you give us consent or where we are required to do so by law or regulation (e.g. where the disclosure is necessary for the purposes of the prevention and/or detection of crime).

 

Examples of other parties include regulatory bodies, legal and accountancy firms involved in the processing salaries.  We may also share your personal information with fraud prevention agencies, service providers engaged to perform services on our behalf.  Such service providers are contractually restricted from using or disclosing the information we give them except as necessary to perform services on our behalf or to comply with legal requirements.

 

We only share your information if we are satisfied that our partners or suppliers have sufficient measures in place to protect your information in the same way that we do.

 

We may also disclose personal information to new owners of our business in the event that we are subject to a merger or acquisition.  Disclosure may also be made to enable company audits, regulatory inspections or to investigate a complaint, suspicion of fraud or a security threat.

 

We never share your information outside our organisation for marketing purposes.

 

You understand that we may disclose the information you provide to relevant other parties for the purposes described in this Notice.

 

Transfer of personal data outside the UK

Certain personal information held on our Information Technology systems may be transferred across geographical borders in accordance with applicable law.  By providing us with your information, you consent to the collection, international transfer, storage, and processing of your information.  These transfers are governed by European Union (EU) standard contractual clauses or equivalent data transfer agreements to protect the security and confidentiality of personal information.

 

How long we keep information about you

We will keep your information for as long as it is required to enable us to provide our services and legal obligations. This will usually be a minimum period of seven years or otherwise as determined by law or regulation.  Once we decide that we no longer need your information it will be securely and confidentially destroyed.

 

Your data protection rights

You have certain legal rights under UK data protection law and regulations, summarised as follows:

• The right to be informed about our data processing activities, including through Privacy Notices such as this.
• The right of access to the personal information we hold about you.  To request a copy of this information you must make a subject access request in writing to us.
• The right of rectification.  You may ask us to correct any inaccurate or incomplete data within one month.
• The right to erasure and to restrict processing.  You have the right to have your personal data erased and to prevent processing, except where we have a legal obligation to process your personal information.  You should bear in mind that by exercising this right, you may hinder or prevent our ability to provide products and services.
• The right to data portability.  On your request, we will provide you with your personal data in a structured format.
• The right to object.  You have particular rights in relation to automated decision making and profiling to reduce the risk that a potentially damaging decision is taken without human intervention.  You can object to your personal data being used for profiling, direct marketing or research purposes.

 

If you want to invoke any of these rights, please write to us:

 Polytank Group Ltd, Naze Lane East, Freckleton, Preston, Lancashire PR4 1UN

Telephone:  01772 632850

Or email: sm@polytank.co.uk

 

Withdrawal of consent

Where you have provided your specific consent to the use of personal data, you may withdraw that consent by contacting us:

 Polytank Group Ltd, Naze Lane East, Freckleton, Preston, Lancashire PR4 1UN

Telephone:  01772 632850

                Or email: sm@polytank.co.uk

 

How to make a complaint

If you wish to make a complaint about how we hold or use your data, please contact us:

 Polytank Group Ltd, Naze Lane East, Freckleton, Preston, Lancashire PR4 1UN

Telephone:  01772 632850

                Or email: sm@polytank.co.uk

 

 

If you are dissatisfied with how we deal with your complaint, you may contact the Information Commissioner's Office:

The Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF;

Telephone: 08456 30 60 60; Website:  www.ico.gov.uk

 

Information from other sources

We may use legal public sources such as the electoral roll and other third party sources such as credit reference agencies to obtain information about you, for example to verify your identity or check your credit history.

We also obtain information about you from credit reference agencies and similar third parties.  Some personal information may be provided to us by third parties, such as motor vehicle licensing authorities.  In some cases you will have previously submitted your personal information to them and given them approval to pass this information on for certain purposes.

 

Such information will only be obtained from reputable sources which operate in accordance with the General Data Protection Regulations.

 

Automated decision making

We and/or other parties may use your information for purposes such as statistical and trend research and analysis which may include computerised processes which profile you.  Automatic profiling helps us understand, predict and forecast customer preferences and to improve the products and services we offer, and to assess which products might be most suitable for you.

 

Alteration

We may amend this Privacy Policy from time to time for example, to keep it up to date, or to comply with legal requirements.  The latest version of this policy can be found by contacting:

Polytank Group Ltd, Naze Lane East, Freckleton, Preston, Lancashire PR4 1UN

Telephone:  01772 632850

                Or email: sm@polytank.co.uk

This Privacy Notice last updated

20 May 2018 – To comply with the General Data Protection Regulations.